Privacy Policy

1. Data Controller

The data controller responsible for your personal data is Veridian Systems B.V., Arlandaweg 92, 1043 EX Amsterdam, Netherlands (KvK: 98475629). You can contact us at [email protected].

2. Data We Collect

We collect personal data that you voluntarily provide to us, including:

• Full name
• Email address
• Project description and requirements
• Order number (when provided)
• Any other information you include in your messages

We do not collect payment card details through our website. Payment is arranged separately via secure channels.

3. How We Use Your Data

We use your personal data to:

• Process and respond to your service enquiries and orders
• Communicate with you about your project
• Provide customer support
• Comply with legal obligations

4. Legal Basis for Processing

We process your personal data on the basis of (a) the performance of a contract or pre-contractual steps at your request, (b) our legitimate interest in responding to enquiries and providing our services, and (c) compliance with legal obligations.

5. Data Sharing

We do not sell, rent, or share your personal data with third parties for marketing purposes. We may share data with trusted service providers who assist in operating our business (e.g., email infrastructure), subject to strict confidentiality agreements. We will not share your data with any third party without your consent, except where required by law.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Project-related data is typically retained for up to 7 years for accounting and legal purposes.

7. Your Rights

Under the GDPR, you have the following rights:

• Right of access — request a copy of the data we hold about you
• Right to rectification — request correction of inaccurate data
• Right to erasure — request deletion of your personal data
• Right to portability — receive your data in a structured, machine-readable format
• Right to object — object to processing based on legitimate interests
• Right to restrict processing — request that we limit how we use your data

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

8. Cookies

Our website uses cookies to improve your browsing experience and for analytics purposes. You can manage your cookie preferences through the cookie consent banner displayed on your first visit.

9. Complaints

If you believe we have not handled your personal data in accordance with the GDPR, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page. We encourage you to review this policy periodically.